Configuring Folder Disposal Action Settings

Hardcopy Disposal Action Administration allows you to set up the master list of the hardcopy disposal actions for the Physical folders when they have reached their retention period.

Softcopy Disposal Action Administration allows you to set up the master list of the softcopy disposal actions for the Electronic folders when they have reached their retention period.

To configure the list of Soft copy Disposal Actions,

1. Login as System Administrator.
2. Click on Module Switcher at the top bar and select KRIS Administrator module.
3. Click on Folder Disposal Action Administration under Control Panel section.
4. Click on the Softcopy Disposal Action Administration tab to enter the disposal action for the electronic folder.
5. Enter the name / description and acronym of disposal action and select the type:
   • Transfer to NAS – Only applicable to Government Agencies. This is to transfer the record to national archive agency for keeping once the record has reached the retention period. E.g. statistic of the nation population.
   • Retain Offline – Only if KRIS Archive Manager module is not purchased. The documents will still be available in KRIS even after the retention period has expired.
   • Delete Record –  Only if KRIS Archive Manager module is not purchased. The documents will no longer be available in KRIS after the retention period has expired.   
6. Click on Add button to add new department.

A new disposal action will be inserted in the table with the following action button and icon.

• – To update the Description, Acronym or Type.
• – To delete the entire disposal action.
  • You cannot delete the disposal action if it is already in use.